Last updated: 23 May 2018 - GDPR Compliant

Welcome to the Union Of Jewish Students, the website (www.ujs.org.uk) and online service of the Union Of Jewish Students (Charity Number 313503). The Union Of Jewish Students knows that you care how information about you is used and shared.

The Union Of Jewish Students is committed to safeguarding your privacy. This Privacy Policy (“Policy”) sets out our data collection and processing practices and your options regarding how your personal information is used.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

This Privacy Policy explains what information of yours will be collected by the Union Of Jewish Students when you use our online services, how the information will be used, and how you can control the collection, correction and/or deletion of information. We will not use or share your information with anyone except as described in this Privacy Policy. This Privacy Policy does not apply to information we collect by other means (including offline) or from other sources.

Information We Collect

User-Provided Information: You provide us information about yourself, such as your name and e-mail address or social media identity, if you register for the Union Of Jewish Students (including by “following,” “liking,” linking your account to the Union Of Jewish Students, etc., on a third party website or network). If you correspond with us by email, we may retain the content of your email messages, your email address and our responses. We may also retain any messages you send through the Union Of Jewish Students online channels. You may provide us information in user content you post to the Union Of Jewish Students website.

The Union Of Jewish Students do not knowingly process data of any person under the age of 16. When children participate in our events, it is in accordance with our safeguarding policy.

We do not hold or collect personal banking information and this is normally processed through a third party such as PayPal for any transactions that could include events.

Privacy law recognises certain categories of personal information as sensitive and therefore requiring more protection, including health information, ethnicity and political opinions. In limited cases, we may collect sensitive personal data about you. We would only collect sensitive personal data if there is a clear reason for doing so; and will only do so with your explicit consent.

Third Party Services

The Union Of Jewish Students uses the NationBuilder platform to organize our community of members, supporters and prospects. You can read more about that company and its features and polices at NationBuilder.com. When you visit the Union Of Jewish Students, NationBuilder may send one or more cookies - a small text file containing a string of alphanumeric characters - to your computer that uniquely identifies your browser and lets NationBuilder help you log in faster and enhance your navigation through the Union Of Jewish Students website. A cookie does not collect personal information about you. A persistent cookie remains on your hard drive after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the site. Persistent cookies can be removed by following your web browser’s directions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Union Of Jewish Students website may not function properly if the ability to accept cookies is disabled. You can read more about how the NationBuilder service interacts with and protects your information at nationbuilder.com/privacy and nationbuilder.com/confidentiality.

Your information, including Personal Information, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction. This is because we work with trusted suppliers, for example our website provider, who are a US company.

If you are located outside United Kingdom and choose to provide information to us, please note that we transfer the information, including Personal Information, to United Kingdom and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

In the event that a dispute arises with regards to the international transfer of data, you agree that the courts of England and Wales shall have exclusive jurisdiction over the matter.

The Union Of Jewish Students uses Google Analytics to help understand use of our websites. This service collects the information sent by your browser as part of a web page request, including cookies and your IP address, and their use of it is governed by their Privacy Policy.

Additionally, any access to this site will leave standard access logs in our server. This happens with almost every site on the Internet and is standard procedure. The access log notes the IP address, user-agent ID, time and page accessed. If your browser sends a referer-ID then this will also be collected. This information is not normally of a personal nature. 

How We Use Your Information

We use the personal information you submit to operate, maintain, and provide to you the features and functionality of the Union Of Jewish Students.

By providing the Union Of Jewish Students with your email address (including by “following,” “liking,” linking your account to the Union Of Jewish Students, etc., on a third party website or network), you consent to our using the email address to send you the Union Of Jewish Students -related notices, including any notices required by law, in lieu of communication by postal mail. You also agree that we may send you notifications of activity on the Union Of Jewish Students to the email address you give us, in accordance with any applicable privacy settings. We may use your email address to send you other messages, such as newsletters, changes to features of the Union Of Jewish Students, or other information. If you do not want to receive such email messages, you may opt out at the Union Of Jewish Students unsubscribe page or by emailing [email protected]   

Following termination or deactivation of your the Union Of Jewish Students account, the Union Of Jewish Students may retain your profile information and user content for a reasonable time for archival purposes. Furthermore, the Union Of Jewish Students may retain and continue to use indefinitely all information (including user content) contained in your communications to other users or posted to public or semi-public areas of the Union Of Jewish Students after termination or deactivation of your account. 

The Union Of Jewish Students reserves the right, but has no obligation, to monitor the user content you post on the Union Of Jewish Students. We reserve the right to remove any such information or material for any reason or no reason, including without limitation if in our sole opinion such information or material violates, or may violate, any applicable law or to protect or defend our rights or property or those of any third party. the Union Of Jewish Students also reserves the right to remove information upon the request of any third party.

Processing of data for Events

The Union Of Jewish Students process data for events with online transactions being taken by a third party, either Paypal or Stripe.

Processing of data for Fundraising

For fundraising purposes, The Union Of Jewish Students will hold and maintain supporter data in accordance with the law. The Union Of Jewish Students provide the option to opt out at any time should you wish. Online donations will be processed through a third party, Stripe.

How We Share Your Information

Personally Identifiable Information: the Union Of Jewish Students will not rent or sell your personally identifiable information to others. The Union Of Jewish Students may share your personally identifiable information with third parties for the purpose of providing the Union Of Jewish Students services or initiatives to you. If we do this, such third parties’ use of your information will be bound by this Privacy Policy. We may store personal information in locations outside the direct control of the Union Of Jewish Students (for instance, on servers or databases co-located with hosting providers).

Any personal information or content that you voluntarily disclose for posting to the Union Of Jewish Students website, such as user content, becomes available to the public, as controlled by any applicable privacy or website customization settings. If you remove information that you posted to the Union Of Jewish Students, copies may remain viewable in cached and archived pages, or if other users have copied or saved that information.

We will disclose your Personal Information where required to do so by law or in accordance with an order of a court of competent jurisdiction, or if we believe that such action is necessary to comply with the law and the reasonable requests of law enforcement or to protect the security or integrity of our Service.

Except as otherwise described in this Privacy Policy, the Union Of Jewish Students will not disclose personal information to any third party unless required to do so by law or subpoena or if we believe that such action is necessary to (a) conform to the law, comply with legal process served on us or our affiliates, or investigate, prevent, or take action regarding suspected or actual illegal activities; (b) to enforce this policy, take precautions against liability, to investigate and defend ourselves against any third-party claims or allegations, to assist government enforcement agencies, or to protect the security or integrity of our site; and (c) to exercise or protect the rights, property, or personal safety of the Union Of Jewish Students, our users or others.

For the safety of our students at events and trips we run, we may share your data with CST, the Community Security Trust.

How We Protect Your Information

The Union Of Jewish Students cares about the integrity and security of your personal information. We cannot, however, ensure or warrant the security of any information you transmit to the Union Of Jewish Students or guarantee that your information on the service may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Your privacy settings may also be affected by changes to the functionality of third-party providers, such as social networks. the Union Of Jewish Students is not responsible for the functionality or security measures of any third party.

To protect your privacy and security, we take reasonable steps (such as requesting a unique password) to verify your identity before granting you access to your account. You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications from the Union Of Jewish Students, at all times. 

Compromise of Personal Information
In the event that personal information is compromised as a result of a breach of security, the Union Of Jewish Students will promptly notify those persons whose personal information has been compromised, in accordance with the notification procedures set forth in this Privacy Policy, or as otherwise required by applicable law.

Your Choices About Your Information
You may, of course, decline to submit personally identifiable information through the Union Of Jewish Students, in which case the Union Of Jewish Students may not be able to provide certain services to you. You can review and correct the information about you that the Union Of Jewish Students keeps on file by contacting us directly at [email protected].  

Links to Other Web Sites

We are not responsible for the practices employed by websites linked to or from the Union Of Jewish Students, nor the information or content contained therein. Please remember that when you use a link to go from the Union Of Jewish Students to another website, our Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website's own rules and policies. Please read over those rules and policies before proceeding.

Third Party Websites and Resources

As a convenience to users, the Site includes links to, and content from, other Internet sites and resources. However, given that monitoring the vast information disseminated and accessible via those sites and resources is impracticable and beyond the Union Of Jewish Students’s resources, such information cannot be guaranteed to be accurate, up to date or endorsed by the Union Of Jewish Students.

Notification Procedures
It is our policy to provide notifications, whether such notifications are required by law or are for marketing or other business related purposes, to you via email notice, written or hard copy notice, or through conspicuous posting of such notice on our websites, as determined by The Union Of Jewish Students in its sole discretion. We reserve the right to determine the form and means of providing notifications to you, provided that you may opt out of certain means of notification as described in this Privacy Policy.

Your rights and how consent works

You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about the vital work we do and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for direct marketing purposes or to be unsubscribed from our email list at any time. You also have the following rights:

(1) Right to be informed – you have the right to be told how your personal information will be used. This Policy and other policies and statements used on our website and in our communications are intended to provide you with a clear and transparent description of how your personal information may be used.

(2) Right of access – you can write to us to ask for confirmation of what information we hold on you and to request a copy of that information. Provided we are satisfied that you are entitled to see the information requested and we have successfully confirmed your identity, we have 40 days to comply. From 25 May 2018, we will have 30 days to comply.

(3) Right of erasure – as from 25 May 2018, you can ask us for your personal information to be deleted from our records. In many cases we would propose to suppress further communications with you, rather than delete it.

(4) Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated.

(5) Right to restrict processing – you have the right to ask for processing of your personal data to be restricted if there is disagreement about its accuracy or legitimate usage.

(6) Right to data portability – to the extent required by the General Data Protection Regulations (“GDPR”) where we are processing your personal information (i) under your consent, (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact or (iii) by automated means, you may ask us to provide it to you – or another service provider – in a machine-readable format.

To exercise these rights, please send a description of the personal information in question using the contact details below.

Where we consider that the information with which you have provided us does not enable us to identify the personal information in question, we may ask you for (i) personal identification and/or (ii) further information.

Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you consult ICO guidance – https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

You are further entitled to make a complaint about us or the way we have processed your data to the Information Commissioner’s Office (“ICO”). For further information on how to exercise this right, please see the guidance at https://ico.org.uk/for-the-public/personal-information. The contact details of the ICO can be found here: https://ico.org.uk/global/contact-us.

We are required to have one or more lawful grounds to process your personal information. Only 4 of these are relevant to us:

(1) Consent

We will ask for your consent to use your information to send you electronic communications such as newsletters and marketing and fundraising emails, for targeted advertising, and if you ever share sensitive personal information with us.

(2) Contractual relationships

Most of our interactions with subscribers and website users are voluntary and not contractual. However, sometimes it will be necessary to process personal information so that we can enter contractual relationships with people.

(3) Legal obligations

Sometimes we will be obliged to process your personal information due to legal obligations which are binding on us. We will only ever do so when strictly necessary.

(4) Legitimate interests

Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities.

We will rely on this ground to process your personal data when it is not practical or appropriate to ask for consent.

Data retention

In general, unless still required in connection with the purpose(s) for which it was collected and/or is processed, we remove your personal information from our records five years after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you ask us to delete it we will remove it from our records at the relevant time.

In the event that you ask us to stop sending you direct marketing/fundraising/other electronic communications, we will keep your name on our internal suppression list to ensure that you are not contacted again.

When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations. We will balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair in other ways.

Changes to Our Privacy Policy

If we change our privacy policies and procedures, we will post those changes on the Union Of Jewish Students website to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it. Changes to this Privacy Policy are effective when they are posted on this page.

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this website, please contact us at [email protected]